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User's Guide

Educational Material

A Better Understanding

We have put together this educational section to assist you with the
ordering process and to help you better understand our vast product line.

Learn more about the following topics:
Label Specifications Realizing Human Factors
Selecting the Right Ribbon Printer Performance Factors
Selecting the Right Adhesive Successful Barcode Scanning
Selecting the Right Facestock  

Label Specifications:

We included the images below to help you get a better understanding on how to spec out a label when ordering a custom label, or just understanding the vast stock label offerings shown throughout our catalog. Each label will have specifications next to it throughout the catalog.

Product Code:

The product code, or item number, is a series of letters and numbers which help you recognize the product. As you look through the catalog you will see a variety of these combinations. Here are some basic rules to follow:

Prefix Definition

C = Circle Labels
DP = Data Processing Labels
DPS = Data Processing Labels
TD = Coated Thermal Labels
TI = Infrared Thermal Labels
TM = Laser Sheet Wristbands
TTR = Thermal Transfer Labels/Ribbons

The suffixes usually refer to the information system that the label is used with and/or the size of the label.

Suffix Definition

SQ4 = Sunquest/MYSIS Label
2341 = 2-3/4", 1 Across

Color:
Refers to the color of the tapes and/or labels. TimeMed offers 18 colors. Custom colors are also available. Color = Yellow


Label Size:
The labels are measured:
1. "top to bottom" and then
2. "left to right".
(as the labels come off the roll - or out of the printer.)

Label Size: = 2" x 1"

Carrier Width:
The carrier width refers to the distance from one edge of the liner to the other. This measurement is important to note when you are feeding the labels through a printer.

Core Size:

The core size refers to the cardboard core that the labels are wound around. The most common core sizes that TimeMed has are 1", 1-1/2" & 3". The measurements are taken from the inside diameter of the core.

Core Size = 1"


Maximum Outside Diameter (MOD):

The MOD refers to the measurement from one edge of a full roll of labels to the other (measured from the top of the label roll). This measurement is important to note when loading a roll of labels into a printer.

Quantity:

The quantities are usually shown referring to the labels per roll first and then the amount of rolls per box:
Example: 4,300/RL - 2RLS/BX

Inside or Outside Wind:

When ordering a label it is also important to pay attention to how the labels are wound on the roll. It all depends on how your system data and your printer are set up.

Inside Wind - The back of the liner is rolled to the outside. The labels are facing the inside of the roll.

Outside Wind - The labels are facing out. 
(Most Common Wind)

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Selecting the Right Ribbon:

Thermal transfer ribbons are made of polyester film, pigmented inks and specially formulated protective back coating.

  • What is the length of time required for reading the printed information?
  • Will you be barcoding and/or scanning?
  • What type of label material are you printing on?

Types of ribbons:
Wax ($) - When durability is not an issue.
Wax/Resin Combo ($$) – When scratch and smear or mild chemical durability is needed.
Resin ($$$) – When durability is an absolute must.

Thermal Transfer Printer Ribbons & FAQs

As an experienced high quality manufacturer of thermal media, TimeMed can provide thermal ribbons for a wide range of substrates and sizes. All of our ribbons meet or exceed the OEM specifications. Contact your TimeMed sales rep for assistance with combining stock labels and ribbons.

TimeMed offers different ribbon formulations to ensure that you have the best price/performance solution for every label application. Here are a few "rules of thumb" to guide you in matching the right ribbon to the application.

Standard Wax
Multi-purpose ribbon recommended for standard applications on a wide variety of label stocks, which also has good smudge resistance.

GP725 Clean StartTM Wax
This general-purpose wax ribbon features Clean Start Printhead cleaner. Clean Start is an innovative printhead cleaner built right into the ribbon to make printhead cleaning faster and easier by removing debris before it builds up. This ribbon is compatible for a wide range of heat settings and has sharp, black print quality to meet a variety of applications. Best suited for coated and uncoated paper tag and label stocks, polypropylene and polyethylene films.

Versa Mark Wax
Formulated with a protective Guardian backcoat, our Versa Mark ribbon helps reduce residue on your printhead to allow longer printhead life. It reduces static, attracting less printhead-harming debris. The Versa Mark ribbon also performs well on Kimdura® and other low-end films, as well as flexible packaging material, unlike most standard wax ribbons.

High Mark Wax
A high performance wax, that is resin enhanced for applications that require a wax ribbon with a higher level of durability. High Mark ribbons perform well on coated paper stocks, as well as Kimdura® and other low-end films.

Wax/Resin Based
Designed for demanding print results, or for potential contact with mild chemicals. Wax/resin ribbons have excellent scratch and smear resistance, also exceptional in printing complex formats and rotated barcodes on paper or synthetic labels.

Resin
A scratch and smear proof ribbon best suited for synthetic labels, subject to harsh conditions such as chemicals, heat and steam.

SP410 Premium Products
SP410 is a specialty ribbon designed for extreme niche applications, specifically in high temperature and harsh chemical environments. Heat resistant up to 390o F and offers excellent resistance to xylene and other harsh chemicals. The ribbon’s extreme durability makes it ideal for printing on polyester and polyamide film labels used in autoclave sterilization and lab applications.

Color Ribbons
A wide range of color selections (including red, blue and green) are available in all of the formulations.


Calculating the Number of Ribbons Needed for a Label Order: 
Formula:
Vertical Length of label + distance between labels (usually 1/8") x quantity of labels / 12" (to get feet) / by length of ribbon (in feet) = number of ribbons.

Example:

Calculate number of ribbons needed for 50,000 labels, 1" x 3" label with 1/8" between the labels. Ribbon size of 3-1/2" x 1,476’

SAMPLE DATA

CLICK HERE FOR RIBBON CALCULATOR

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Selecting the Right Adhesive:

  • Consider the environments this label will be exposed to before selecting adhesive type:

Permanent, Extra Permanent, Removable, or Water Based Adhesive

  • Application temperature? Extreme heat or cold? Frozen or wet?
  • Is initial tack required?
  • Do you need to remove and reapply the label?

* Watch – Glass or plastic test tubes? If you convert to plastic let your sales rep know. You may need to change your adhesive.

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Selecting the Right Facestock Material:

  • Analyze the application – what are you applying the label to?
  • Is the surface smooth, textured, painted, curved, dry, hot or greasy?
  • What environments will the label be exposed to?

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Realizing Human Factors:

Most everyone forgets that a human or robotic application effects the label and adhesive mix.

  • Are you using gloves when handling the labels?
  • Are you applying labels with enough pressure?
  • Are you applying labels without gloves?
  • Is the label for an "automated" application?

* Lotion, moisture, and humidity can all break down the adhesive bond.

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Printer Performance Factors:

Is your print blotchy?
Your printhead may need cleaning

Is your print too light?
The heat setting may need to be adjusted

Do you have gaps in your print?
Do you have a black sensor bar or gaps in your labels/liner?
Do you have a dual mode printer (Thermal Transfer or Direct)?

Check your printer setting to make sure you are in the appropriate mode:

Thermal Transfer = Ribbon needed
Direct Thermal = No ribbon needed

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Successful Barcode Scanning:

In a hospital setting, the correct use of barcodes can streamline data entry, improve patient identification, reduce errors, control inefficiencies, and improve both the patient experience and the hospital’s productivity.

Barcodes encode numbers and letters by using a combination of bars and spaces of varying widths that can be read by a special scanner. A computer then uses the scanner read to connect all information associated with the barcode. Barcodes do not actually contain any descriptive data. They are simply reference letters and numbers that the scanner and computer use to read and look up all descriptive and related information.

Barcode Symbologies

Symbology allows a scanner and barcode to "speak" to one another. When a barcode is scanned, it’s the format or symbology that enables the information to be read accurately.

Here are a few of the most common symbologies used in the hospital environment:

Code 39
Developed because some industries needed to encode the alphabet as well as numbers into a barcode. Code 39 is a very common symbology used in non-food industries. For example, this code is used for inventory and tracking purposes in manufacturing. Code 39 produces relatively long barcodes and may not be suitable in situations where label length is a consideration


Code 128
This barcode creates an even wider selection of characters than Code 39 and is often used in the healthcare and shipping industries where label size is an issue. Code 128 is a good alternative to Code 39 because it creates an extremely compact barcode, an important consideration where long strings of data are required. This code is highly recommended for use with patient identification applications.


Interleaved 2 of 5
The name Interleaved comes from the fact that data is encoded in both bars and spaces. Each numeric symbol is represented by three black bars and two white spaces, creating a significant space savings. Interleaved 2 of 5 barcodes can be as long as necessary to store the encoded data. For hospital applications, a check digit is suggested to avoid misreads. Recommended for use in patient identification applications.

Seven Steps to Good Scanning

1. Practice Proper Printer Maintenance
The laser in your barcode scanner is a very precise instrument and will read any specks, gaps or splotches on your barcode as a potential error (no matter how small these defects may seem to the naked eye). Thus, it is important you ensure proper maintenance on your barcode printer.

2. Print a Compact but Well-Proportioned Barcode
Printing a compact and properly-proportioned barcode will actually make your scanner’s job faster and more reliable than trying to print either the smallest or the largest barcode you can in the available space.

3. Leave Enough Quiet Zone
The white space before and after your barcode is called "quiet zone" and is used by your barcode scanner to calibrate and read the barcode properly. The optimal quiet zone is ten times the smallest white space in your barcode, or at least one quarter inch from any other copy.

4. Scan in Dimly Lit Area
Because your barcode scanner is reading the laser light reflected back by the white spaces in your barcode, environments with very bright lights can cause confusion.

5. Scan at an Angle, Not Straight on
Many barcode users make the mistake of scanning a barcode straight on. However, barcode reading is more successful if you scan from a slight angle to the plane of the barcode. You can angle off-center, up/down, or left/ right - at any position but straight down on the barcode.

6. Scan from the Middle Distance
When scanners fail to read the barcode from far away, many users compound the problem by holding the scanner right against the barcode. Handheld scanners work best when placed 6 to 12 inches away from the barcode surface. Simply put, scan at the "sweet spot" of 6 to 12 inches away from the barcode.

7. Service Your Scanner
Finally, it is incredibly important to periodically service your scanner. Barcode scanners are delicate laser instruments that require periodic calibration and servicing to assure proper performance.

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